Event production

One of the most important jobs during your Incitement event…

There is a lot to do when it comes to event production. We highly recommend you get a dedicated person to work on this, even for smaller sized events. The bigger your event is, the more people you will need to add to the Event Production Team. The goal is to present a beautifully recorded video to the viewers at home.

Here are some of the things you should be aware of when it comes to event production.

Get a dedicated team

Event production is one of the most important elements of any Incitement event. You will want to share your event with the world, and you do that through recording the talks. To do your event production properly you will need a dedicated team, and one lead person: the Production Lead.

Plan ahead

Make sure you plan your event production well ahead, and have your Production Lead create a list of equipments that you will be needing during your event. You don’t want to find out last minute that you don’t have the right cable to record your audio. Organizing events can be a stressful experience at moment, so make sure you plan ahead (especially on something as important as event production).

Recording the event

One of the things you should plan ahead carefully for is the video & audio needs. Your audio should be optimized for the space you’re holding the event, so that the audience can listen to the story of the speaker without problems. The microphones are also important for recording the talk. You should not rely on the internal audio recording in your camera, as it will capture too much white noise and it seriously affect the quality of the audio. As for the video, try to have at minimum 2 video angles so that viewers have a good experience when they watch the video at home.

Lighting

Lighting is important for the video production. The lighting you use to light the stage might not necessarily work for the video production. If possible, consult with someone who has experience with creating a stage environment that works for video production.

Slides & projector

Test the projector before your event goes live. And test all the speaker slides before your event goes live. Most speakers will bring their own slides on their laptop, make sure you prepare to receive USB drives with presentations in Keynote, PowerPoint, Prezi, PDF, etc. Or some speaker will have their own laptop connected to the projector. Make sure your event production team is prepared for this kinds of scenarios.

Post-production

Make sure you store the raw footage and audio recordings after your event, and you pass it on to the person in charge of post-production. Ideally you would release the event video within a week after the event took place.